CareWorks Newsletter 7/10/2020
We all know that the spread of Coronavirus (COVID-19) is an escalating global health concern. CareWorks Comp will continue to support our clients’ workers’ compensation and unemployment compensation needs. For the most current and up-to-date information from the Ohio BWC regarding COVID-19 topics, please visit the BWC’s website at: BWC COVID-19 Information .
The Ohio Industrial Commission (IC) held a special commissioner’s meeting in early June 2020 to discuss moving forward with allowing all hearing issues to be scheduled within the current telephonic process. Treatment issues account for 76% of the hearings currently not being heard by the IC. With this resolution it will open up the hearing process to schedule hearings for any issue, no exclusions. This was passed unanimously by the commissioners.
There was no discussion of returning to in person hearings at this time.
There is still a 1,400-claim backlog that the IC is working through for Permanent Partial Disability (PPD) hearings, which were added to the docket in mid-April 2020.
Ohio BWC Defers Premium Installments
The Ohio Bureau of Workers’ Compensation (BWC) is deferring Ohio employers' premium installments for the months of June, July, and August. Businesses will have the option to defer the monthly premium payments with no financial penalties. “By extending the premium due date, businesses can continue to focus on the safety and well-being of their employees and customers during this health pandemic,” said Governor DeWine.
This is the second payment deferral BWC has given to employers amid the ongoing COVID-19 pandemic. The deferral is designed to help employers focus financial resources on re-opening their businesses under the Responsible RestartOhioPlan
New Policy Year Starts July 1, 2020
By now you should have received your Ohio BWC Premium Estimation Notice explaining what your estimated payroll and premium will be for the Policy Year July 1, 2020 to June 30, 2021. CareWorksComp highly suggests that you review this notice in detail and confirm if the estimated payroll numbers the BWC is projecting match what you are projecting for your company. If you are expecting your payroll to change significantly for the 2020 Policy Year (either up or down) we suggest you contact the Ohio BWC to adjust those numbers accordingly. This will ensure a more manageable True Up in the summer of 2021.
Did You Know?
Your July 1, 2020 through June 30, 2021 Policy Year Estimated Payroll was REDUCED by the Ohio BWC by 20% in response to payrolls possibly being lower as a result of COVID-19! Employers can call the BWC at 1.800.644.6292 and adjust their 2020 Policy Year Payroll as needed. This will ensure a more manageable True Up in the summer of 2021.
2019 Rate Year BWC True-Up Due August 15, 2020!
2019 Rate Year True-up: True-Up reconciliation must be completed by August 15, 2020 for the July 1, 2019 through June 30, 2020 rate year. Your True-Up Report will be available to complete on-line at www.bwc.ohio.gov on July 1, 2020. It is very important that your True-Up is completed timely or the BWC may remove your company from any alternative rating programs, such as Group Rating or Group Retrospective Rating.
The BWC considers the True-Up complete when payroll is reported AND any related premium payments are made. Simply go on-line to your account at www.bwc.ohio.gov, login, and then go to Payroll True-Up. Follow the prompts to report your actual payroll dollars by Manual Classification Code. The BWC will then calculate how much workers’ compensation premium you owe compared to what you paid in Estimated Premium throughout the policy year. When complete, you will be shown how much additional premium you still owe, OR you will receive a credit for overpayment. If you owe any additional premium, it MUST be paid to the BWC by August 15, 2020.
CareWorks Comp offering 2020 Spring Seminars via Video due to COVID-19
In response to COVID-19 prevention measures and in consideration for the health and safety of our clients and our colleagues, CareWorks Comp is offering this year’s seminar content via video. If you have already registered for an onsite seminar, a CareWorks Comp colleague will reach out to you to discuss this video option. We are committed to maintaining services critical to client success. For questions or registration please contact Marcia Dennis at 614.956.2323 or Marcia.Dennis@careworkscomp.com
Knowing what NCCI Manual Code to report your employees’ payroll under for this upcoming July 1, 2019 to June 30, 2020 True-Up Report might be confusing. The following are guidelines from the Ohio BWC that we hope will help you: